The Secret Of PRINCE2-Exams PRINCE2-Practitioner Preparation

NEW QUESTION 1

Who is responsible for ensuring that Communication Management Strategy is appropriate and that planned communication activities actually take place?

• A. Project Assurance
• B. Project Manager
• C. Corporate or Programme Management
• D. Project Support

Answer: A

NEW QUESTION 2

If Project tolerances were threatened, who needs to be notified?

• A. Project Board
• B. Project Manager
• C. Corporate or Programme Management
• D. Executive

Answer: C

NEW QUESTION 3

Which other management product is created when the Business case is updated during Initiating a Project?

• A. Post project review plan
• B. Risk Register
• C. Benefits Review plan
• D. Issue Register

Answer: C

NEW QUESTION 4

Which of the following statements is NOT correct?
The Learn from Experience principle suggests that lessons should be actively sought...

• A. When Starting a Project
• B. When Initiating a Project
• C. As the project progresses
• D. As the project closes

Answer: B

NEW QUESTION 5

Which of the following statements is FALSE regarding the Continued Business Justification?

• A. The justification for the project must remain the same throughout the project
• B. The justification for the project should remain valid
• C. The justification for the project may change
• D. If the project is no longer justified it should be stopped

Answer: B

NEW QUESTION 6

While preparing the Quality Management Strategy, the Project Manager noticed that the corporate quality management system does not specifically cover project management.
Which option provides an appropriate way for the Project Manager proceed?

• A. Record the development of a corporate quality management system for project management as a prerequisite of the Project Plan.
• B. Proceed with the project without a Quality Management Strategy and adopt the selected service provider's standards in stage 4.
• C. Seek relevant organizational standards, then facilitate a workshop to discuss the Quality Management Strategy with Project Assurance.

Answer: C

NEW QUESTION 7

Two weeks after starting work the Team Manager noticed that each completed product had exceeded its estimated effort by around 10%. If this trend continues the Work Package will exceed its agreed cost tolerance of 5%.
Which 2 actions should the Team Manager take in response to this situation?

• A. Check the status of the products currently being worked on and analyze the effort expended, to determine if the trend is continuing.
• B. Update the Team Plan by increasing all future work estimates by 10%.
• C. Amend the Work Package and ensure that the revised targets are met.
• D. Escalate the situation in the next Checkpoint Report.
• E. Raise an issue that costs will exceed tolerance if the current trend continues.

Answer: AE

NEW QUESTION 8

Scenario
A central government department, the Ministry of Food Hygiene (MFH), faces increasing pressure to cut costs, better manage suppliers’ performance and reduce the confusion caused by inadequate internal controls, outdated standards and outdated technology. External consultants were employed to conduct a feasibility study to identify options to address the problems, and the likely costs and benefits. The following options were considered:
Do nothing.
Re-engineer selected business functions. Outsource selected business functions.
The feasibility study concluded that there was a case for outsourcing the MFH Information Technology
Division and the Facilities Division (maintenance of buildings and grounds). The recommendations were:
One service provider should be contracted to provide the services currently provided by the
Information Technology Division and the Facilities Division.
A 10-year service contract should be agreed with the selected service provider.
The feasibility study developed high-level designs of the current organization, processes, systems and
operating models, plus an outline Business Case for the required project. The external consultants
also made the following recommendations for the management of the project:
Use PRINCE2.
Set up the project with 4 management stages:
Stage 1. Standard PRINCE2 initiation activities.
Stage 2. Create detailed designs (future organization, processes, systems and operating models) and the service level agreement between MFH and the future service
provider.
Stage 3. Request and evaluate proposals, select service provider and agree contract. Stage 4. Transfer equipment and staff, transfer responsibility for service provision and run trial period.
Initial estimates indicated that the project would cost £2.5m and take two years to complete.
MFH senior management agreed that there was a case for outsourcing, and accepted the recommendations as a basis for the project. There is an expected saving of £20m over 10
years.
The Outsourcing project has completed the Starting up a Project process and is now in the initiation stage. Because of the strategic importance of the project, the MFH Chief Executive Officer has taken the role of Executive. A PRINCE2-experienced Project Manager has been appointed from within MFH. Staff within the business functions being outsourced will work with the external consultants who conducted the feasibility study to define the detailed designs.
Which 2 statements should be recorded under the Expected dis-benefits heading?

• A. An investment of £2.5m is required.
• B. Staff morale will be negatively affected.
• C. The project will take two years to deliver.
• D. Staff may lose the opportunity to work in Information Technology.
• E. MFH will lose direct control over the outsourced business functions.

Answer: CE

NEW QUESTION 9

Scenario:
The Ministry of Food Hygiene (MFH) has a quality management system which contains a document control process to manage all documentation requirements. The document control process was created by the MFH Quality Manager, who now maintains all of MFH's documents and performs an organization-wide configuration management role. The MFH Quality Manager will administer the configuration management procedure for the Restructuring project since this must comply with the MFH document control process.
What additional risk will this place on the project?

• A. None because risks associated with the centralization and rationalization of the Facilities Division will be managed by another project.
• B. These changes will delay stage 3 by three weeks.
• C. There is only £70k left in the project change budget.
• D. The reduced value of the contracted services required by the Outsourcing project may result in an insufficient number of proposals being received.

Answer: A

NEW QUESTION 10

Which of the following statements best describes what a risk owner is?

• A. Best placed to keep an eye on the risk
• B. Carry out the response actions to a risk
• C. Responsible for management, monitoring and control of all aspects of a risk
• D. Reports to the project manager regularly on the status of a risk

Answer: C

NEW QUESTION 11

Extract from the Project Product Description (with errors)

Which 2 statements apply to the Composition section?

• A. Amend entry 2 to 'Selected paper'.
• B. Delete entry 3 because this is NOT a major product to be delivered by this project.
• C. Move entry 6 to Derivation because this product already exists.
• D. Delete entry 7 because these will be produced by the photographer.
• E. Add 'Calendars distributed to customers'.

Answer: AB

NEW QUESTION 12

It is now late October and the project is in stage 3. The label design competition has been held and the photos of the staff have been taken. The CEO and Marketing Director still need to choose the winning label design and the 12 photos for the calendar. However, the Executive has learned that two competitors are issuing calendars to MNO's customers by the middle of November. After analyzing the impact of this Issue, one of the options the Project Manager has presented to the Project Board is to close the project prematurely.
There are a number of key facts relating to this project that would need to be recorded if the project Y-e to be closed now.
Which product should show that the project has been closed prematurely and has not achieved the objectives defined in the Project Initiation Documentation (PID)?

• A. Benefits Review Plan
• B. End Project Report
• C. Exception Report
• D. Project closure notification

Answer: B

NEW QUESTION 13

Additional Information
Extract from the Communication Management Strategy.
The project information in the table below is true, but it may not be recorded under the correct heading or be in the correct document.

Using the Project Scenario, select the appropriate response to each of the following 5 questions which have been raised by the Project Board.
The project is now at the end of the initiation stage. Having decided that the Calendar project is a relatively simple project, the Project Manager combined the Starting Up a Project process and the Initiating a Project process. No Project Brief has been produced. Instead the Project Manager used the project mandate to produce a simple Project Initiation Documentation (PlO). The PlO includes the Business Case, a product checklist and several Product Descriptions, Including the Project Product Description. Short sections are also included for each of the strategies and the controls to be applied. The Project Manager has elected to use the Daily Log to record all risks, issues. lessons and quality - results.
After the initiation stage there will be two further stages during which a small number of Work Packages will be authorized. While these are being managed, the Project Manager will hold regular checkpoints, which will support the production of weekly Highlight Reports to the Project Board.
There is no Project Brief. How can there be a common understanding of the desired outcomes for the prepared calendar pack?

• A. The simple Project Initiation Documentation contains the Quality Management Strateg
• B. This contains details of the acceptance criteria for this project.
• C. The Project Brief should have been produced and approved before the project progressed into the initiation stage.
• D. The simple Project Initiation Documentation contains the project definition.

Answer: C

NEW QUESTION 14

Which management product do the Project Board use to decide whether to authorize initiation?

• A. Project Brief
• B. Business Case
• C. Project Initiation Documentation
• D. Project Product Description

Answer: A

NEW QUESTION 15

There are two time driven controls in PRINCE2, which are they?

• A. Highlight and End Stage Reports
• B. Highlight and Checkpoint Reports
• C. Checkpoint and End Project Reports
• D. Highlight and Lessons Reports

Answer: B

NEW QUESTION 16

Additional Information Product Description

Quality notes from the Daily Log
The Director of Information Technology Division (DIT) has been asked to ensure that any changes to the outsourced staff employment contracts adhere to employment law. The DIT
will review future job descriptions of the transferred staff before the final contract is signed with the selected service provider.
The service level agreement between MFH and the selected service provider will specify the type and quality of service required. The selected service provider must follow the industry standards for providing outsourced services.
MFH has a quality management system which contains a document control procedure for all its documentation, however this does not include change management.
All project documents will be subject to a quality review. Nominated products will require a formal approval record signed-off by the quality review chair.
Extract from the draft Quality Management Strategy (may contain errors) Introduction
1. This document defines the approach to be taken to achieve the required quality levels during the project.
2. The Project Board will have overall responsibility for the Quality Management Strategy.
3. Project Assurance will provide assurance on the implementation of the Quality Management Strategy.
Quality management procedure - Quality standards
4. The selected service provider will operate to industry standards for providing outsourced services.
5. MFH document standards will be used.
Records
6. A Quality Register will be maintained to record the planned quality events and the actual results from the quality activities.
7. Configuration Item Records will be maintained for each product to describe its status, version and variant.
8. Approval records for products that require them will be stored in the quality database. Roles and responsibilities
9. The DIT will check that the employment contracts for outsourced staff adhere to employment law.
10. Team Managers will provide details of quality checks that have been carried out.
11. Team Managers will ensure that the Quality Register is updated with the names of team members who are involved in the review process.
12. The Senior User will review the Product Descriptions of the products to be produced by the selected service provider to ensure that they can be achieved.
The service level agreement contains a number of technical terms that are missing from its glossary of terms.

• A. Obtain agreement from the Director of Facilities Division to add these into the glossary of terms within the remaining +2 days tolerance.
• B. Raise an issue (off-specification).
• C. Raise an issue (request for change).
• D. No action required.

Answer: A

NEW QUESTION 17
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